Whistle Blower Policy: An Employee Reporting Line (ERL)
Policy Name: Whistle Blower Policy: An Employee Reporting Line (ERL)
Policy Number: 03-06-002
Accountable Senior Administrator: Chief of Staff
Issued: May 11, 2020
Last Updated: May 11, 2020
Policy Statement
It is the policy of the University to promote a safe and professional work environment for all employees. Consistent with this policy, employees are encouraged to report violations of law and NJCU policies and procedures of which they have personal knowledge.
Reason for the Policy
This policy is intended to set the framework to support the recently implemented business processes covering the Employee Reporting Line, which is hosted by In2Vate, a third-party vendor.
Stakeholders Affected by Policy
-
All employees including faculty
Definitions
ERL - Employee Reporting Line
CRMT - Collective Risk Management Team: Those officials assigned to work on the reported case
Case - The referrals sent to the NJCU Administrator (the Internal Auditor) from the In2Vate call center
Policy Text
It is the policy of the University to promote a safe and professional work environment for all employees. Consistent with this policy, employees are encouraged to report violations of law and NJCU policies and procedures of which they have personal knowledge.
In accordance with its obligations under N.J. Stat. Ann. 搂 34:19-1 et seq, the Conscientious Employee Protection Act, 快猫破解版 will not take any retaliatory action against an employee making a report of a suspicion of wrongdoing under this Whistleblower Policy.
This policy does not replace NJCU policies and procedures covering internal complaints alleging discrimination in the workplace.
Procedures
Because an employee may find it difficult to report a violation that requires identification of the reporter, provisions have been made to permit employees with any such concerns to make a report without disclosure of their identification. In order to exercise this option, employees may call 1(800) 576-5262. The organization code for NJCU is 30092. This toll- free line is available 24 hours a day, 7 days a week.
Employees will be notified of this policy and the reporting procedure via a NJCU Communication that will be distributed immediately after policy approval. The Human Resources Department will support Internal Audit by coordinating distribution to include the request that employees acknowledge receipt. The notification will include instructions on precisely how to utilize the hotline system. All complaints will be reviewed and investigated as appropriate and confidentiality will be maintained to the extent possible.
Violations
Employees are prohibited from making false or intentionally misleading reports. If an employee is found to make a false or misleading report, appropriate action will be taken.
Related Policies and Documents
Additional Employee Reporting Mechanisms:
Description |
Contact |
Title |
---|---|---|
Conscientious Employee Protection Act (CEPA) |
Monica de los Rios |
CEPA Officer |
Conflicts of Interest |
Monica de los Rios |
Ethics Liaison Officer |
Equal Employee Opportunity/Affirmative Action |
Mona Jha |
Interim Director, EEO/AA |
Responsibility
-
Internal Audit
Contact for Questions
Monica de los Rios
mdelosrios@njcu.edu